Ongoing program · Not a one-time service

Ongoing EU Compliance for Your Polish Company

Compliance is not a single service — it is an ongoing framework of operational, reporting, and advisory responsibilities.

Our Compliance Program

A layered framework designed to match the complexity of your operations.

Layer 1

Accounting & Reporting

The operational foundation. Statutory bookkeeping, tax filings, reporting obligations, and payroll administration — handled by our certified team so your company stays compliant with Polish regulations.

Monthly bookkeeping VAT declarations & JPK Annual financial statements KRS court filing Statutory audit coordination Tax authority correspondence KSeF e-invoicing OSS cross-border filings Intrastat declarations Statutory reporting Payroll & HR administration
Typically from €350/month depending on activity level and headcount.
Layer 2

Compliance Monitoring Support

For companies with ongoing regulatory exposure. We track your obligations, flag risks, and provide structured reviews — supporting your management in staying ahead of compliance requirements.

Deadline tracking Regulatory alerts Structured periodic reviews Risk flags & notifications
Included in extended engagements. Structured based on scope.
Layer 3

Advisory & Governance

Strategic compliance for complex structures. Legal interpretation, cross-border considerations, restructuring advice, and representation before regulatory bodies.

Legal interpretation Restructuring advice Cross-border risk Regulatory representation
Structured individually based on your operational profile.

Why a Law Firm — Not an Accounting Agency

LEXCARTA is a licensed law firm. This shapes how every service operates — including accounting. Here is how the scope is structured.

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Accounting Under Legal Supervision

Your statutory bookkeeping, VAT filings, and reporting are handled within a legal framework — not as isolated bookkeeping tasks. Every filing operates under attorney oversight. This is what sets our base accounting apart from a standard agency.

Included from €350/mo
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Compliance Monitoring & Regulatory Oversight

Structured compliance management — deadline tracking, regulatory alerts, risk identification, periodic reviews. For companies with ongoing regulatory exposure that goes beyond standard reporting.

Extended engagement
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Legal Advisory & Representation

Corporate legal counsel, contract review, regulatory interpretation, cross-border structuring, and representation before authorities. Full legal services provided as separate engagements.

Separate legal mandate
Base accounting services operate under legal supervision.
Structured compliance monitoring and legal representation are provided as separate engagements when required.

Tailored to Your Operations

Accounting and statutory reporting services typically start from €350/month depending on your activity level and transaction volume.

Compliance oversight and advisory are structured individually based on your operational profile.

Every engagement begins with an assessment of your company’s needs.

Schedule a qualification call →

Detailed scope description, client responsibilities, and engagement structure below.

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Already a Premium Client?

Your Premium EU Setup includes 6 months of accounting & reporting. After that period, continue seamlessly with our ongoing compliance program — no interruption, no re-onboarding. Learn about Premium →

What Happens After You Book

A structured process — no surprises, no pressure.

1

Assessment Call

We review your company’s situation, reporting obligations, and operational needs. 15 minutes.

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2

Engagement Proposal

You receive a clear scope and pricing proposal tailored to your company’s profile. No generic packages.

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3

Onboarding

Documentation handover, system setup, and compliance calendar. Most engagements begin within 5 business days.

No obligation at any stage. All discussions are confidential.

Shared Responsibilities

Effective compliance requires cooperation between the company and its advisors. Here is how responsibilities are divided.

We handle

  • ✓ Statutory bookkeeping & VAT filings
  • ✓ JPK & KSeF integration
  • ✓ Annual financial statements
  • ✓ KRS court filing & audit coordination
  • ✓ Tax authority correspondence
  • ✓ Deadline monitoring & alerts
  • ✓ Regulatory change notifications

Your responsibility

  • → Timely delivery of source documents
  • → Operational business decisions
  • → Corporate governance compliance
  • → Banking & payment management
  • → Commercial contract decisions
  • → Internal management processes
Statutory compliance (reporting, filings, declarations) is handled by us. Operational compliance (governance, business decisions) remains with the company’s management.

For companies requiring continuous legal and operational supervision, we offer extended oversight engagements structured individually after onboarding assessment.

Compliance FAQ

Do I need accounting services if my company is dormant?
Yes. Even dormant companies in Poland must file zero VAT declarations, JPK reports, and maintain basic statutory records. We offer dormant company support starting from a lower tier — contact us for details.
What is KSeF and does it affect my company?
KSeF (Krajowy System e-Faktur) is Poland’s mandatory e-invoicing system, effective from April 2026. If your company is VAT-registered in Poland, you must be able to receive and potentially issue invoices through KSeF. We handle the full integration as part of our accounting services.
Can my company lose its VAT registration if inactive?
Yes. If your company files six consecutive zero JPK declarations — meaning no sales and no purchases reported — the Polish tax office can deactivate your VAT registration ex officio. Re-registration is possible but takes time and creates operational disruption. This is why it is important to report at least purchase invoices (registered address, accounting fees, etc.) even during periods of low activity. Our accounting team ensures your filings are never fully empty.
What documents do I need to provide each month?
Typically: sales and purchase invoices, bank statements, and any additional transaction documentation. We provide a structured document delivery process and clear guidelines for what is needed each month.
Can I switch from another accounting provider?
Yes. We handle the full migration process — transfer of documentation, reconciliation of previous records, and onboarding into our systems. The transition typically takes 2–4 weeks depending on the complexity of your accounts.
What happens if I submit documents late?
Timely document delivery is essential for meeting statutory deadlines. Late submissions may affect our ability to file on time and may incur additional fees. We send reminders and provide a clear monthly schedule to help you stay on track.
Do you handle OSS (One-Stop Shop) filings?
Yes. If you sell B2C across EU borders — including Amazon FBA sellers using Pan-European or CEE programs — you are likely required to file OSS declarations through a single member state. We handle full OSS registration and quarterly reporting from your Polish entity, eliminating the need for separate VAT registrations in each EU country where you sell. This is especially relevant for e-commerce businesses exceeding the €10,000 annual cross-border threshold.
What is the difference between statutory and operational compliance?
Statutory compliance covers mandatory reporting — tax filings, VAT declarations, annual statements, JPK, KSeF. This is what we handle. Operational compliance covers business governance, internal processes, and management decisions — this remains the responsibility of the company’s directors.
Is there a minimum contract period?
Standard engagements are monthly with flexibility to adjust scope as your business evolves. Premium formation clients receive 6 months included, after which the program continues on a monthly basis.
Are annual financial statements mandatory?
Yes. Every Polish company must prepare annual financial statements and file them with the National Court Register (KRS) — regardless of revenue or activity level. A statutory audit is additionally required when the company exceeds specific thresholds (e.g. revenue above PLN 10 million or assets above PLN 5 million in two consecutive years). We prepare your financial statements and coordinate the audit process when required.

Discuss Your Compliance Needs

Tell us about your company and what you need. We respond within 24 hours.
Accounting from €350/month. Attorney-supervised. No obligation.

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Thank You!

Your inquiry has been received.
We will review it within 24 hours and get back to you.

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We respond within 24 hours with a scope proposal.

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