How Entrepreneurs Use Their Polish Company
Every business is different. These scenarios illustrate how non-EU founders structured their EU market entry through LEXCARTA. Details are anonymised — structures and timelines are real.
Situation
Chinese manufacturer producing consumer electronics accessories wanted to sell directly on Amazon.de. Without an EU legal entity, they could not act as importer of record, comply with GPSR product safety requirements, or register for German VAT. Previous attempts through intermediaries created compliance gaps and margin erosion.
What we did
Ready-made Polish sp. z o.o. transferred with active VAT EU and EORI. Company registered for German VAT to enable FBA sales through Amazon’s Hamburg fulfillment centre. Polish entity serves as EU importer of record — goods ship from Shenzhen, clear customs in Poland, and are distributed via Amazon’s European network.
E-signature obtained via video verification. Entire process completed without visiting Poland or Germany. GPSR Responsible Person data added to all product packaging using the Polish company’s registered address.
Situation
Turkish entrepreneur selling private-label home products on Amazon needed an EU entity to act as importer of record. Products were manufactured in Turkey and shipped to Amazon fulfillment centres across Europe. Without a Polish company, customs clearance required third-party importers with high fees and no control over documentation.
What we did
Premium ready-made company transferred with active VAT EU and EORI. Client obtained a qualified e-signature via video call within 2 days. First shipment cleared through Gdańsk port within 10 days of engagement. Amazon Pan-European FBA activated — inventory distributed across PL, DE, FR, IT, ES fulfillment centres from a single Polish import point.
Ongoing accounting covers monthly VAT declarations, JPK, OSS for cross-border B2C sales, and KSeF e-invoicing preparation.
Situation
Hong Kong-based trading company importing electronics components from Shenzhen factories needed an EU subsidiary to distribute B2B across Germany, France, and the Netherlands. The HK parent wanted full ownership of the EU entity with clean corporate chain — no nominees, no intermediaries. Banking, customs clearance, and intra-EU trade all needed to operate through the Polish entity.
What we did
Polish sp. z o.o. formed with HK Ltd as 100% shareholder. Company registration certificate from Hong Kong apostilled and translated by a sworn translator. Director (HK resident) appointed remotely via notarised power of attorney with apostille.
EORI activated for customs clearance. Goods imported through Gdańsk port, stored in Polish warehouse, and sold B2B across the EU under the reverse-charge mechanism. Monthly Intrastat declarations filed due to high intra-EU trade volumes. CRBR (UBO) registration traced through to the ultimate beneficial owner behind the HK parent.
Situation
Indian IT company providing enterprise consulting services had several EU clients requiring vendors to be EU-based legal entities with GDPR-compliant data processing. Issuing invoices from an Indian entity created procurement friction — EU enterprise clients needed an EU counterparty for contract and compliance reasons.
What we did
Ready-made Polish sp. z o.o. transferred with Indian Pvt Ltd as shareholder. Company used for EU contract signing, invoicing (reverse-charge to EU B2B clients), and GDPR-compliant data processing framework. No physical goods — EORI included but not actively used.
Minimal operational overhead: remote management via e-signature, Wise Business for EUR payments, monthly accounting at consulting tier. The Polish entity functions as the EU legal front-end for an operation managed entirely from India.
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