Amazon FBA Company Setup in Poland — Step-by-Step Guide (2026)
To sell on Amazon in Europe using FBA, you need an EU business entity with VAT and EORI registration. Poland — with 11 Amazon fulfillment centers, 9% corporate tax, and fast remote company formation — is the strongest base for building an Amazon FBA company in the EU.
This guide walks you through every step of setting up an Amazon FBA company in Poland — from choosing the right entity to VAT compliance, Pan-European FBA, GPSR, and ongoing obligations. Based on our experience forming 500+ companies for international founders since 2013.
Why Poland for Amazon FBA
Poland isn’t just another EU country you can form a company in. For Amazon sellers specifically, it offers structural advantages that no other Central European jurisdiction matches:
| Factor | Poland | Estonia | Germany |
|---|---|---|---|
| Amazon fulfillment centers | 11 (largest in CEE) | 0 | 20+ |
| Corporate tax | 9% (under €2M revenue) | 20% on distributions | ~30% effective |
| Formation time | 2–5 days (ready-made) | 1–4 weeks (e-Residency) | 4–8 weeks |
| Remote formation | 100% remote | 100% remote | Notary visit usually required |
| Formation cost | From €2,200 | €1,000–2,000 | €3,000–6,000+ |
| Pan-European FBA eligible | Yes | No FC available | Yes |
| Amazon marketplace | Amazon.pl (since 2021) | No local marketplace | Amazon.de (largest EU) |
| Banking | Traditional banks available | Mostly fintech | Full banking |
Poland gives you the combination that matters: low tax, fast setup, fulfillment infrastructure, and EU-wide access. Your inventory sits in Polish warehouses, your company is registered in Poland, and your VAT chain is clean — all in one jurisdiction.
For a broader comparison of Poland vs Estonia for EU company formation, see our detailed comparison guide.
Amazon’s Fulfillment Network in Poland
Amazon has been building fulfillment infrastructure in Poland since 2014 — long before launching Amazon.pl in 2021. As of 2026, Poland has 10–11 active fulfillment centers across the country:
- Warsaw region — multiple facilities, operating 24/7
- Wrocław region — major hub serving Western Europe
- Poznań region — central logistics corridor
- Łódź region — expanding operations
- Silesia (Katowice/Sosnowiec) — southern Poland hub
These facilities don’t just serve Poland. They are Amazon’s logistics backbone for Central and Eastern Europe — processing overflow from Germany and serving customers in Czech Republic, Slovakia, and the Baltics. Labor costs are significantly lower than Germany while efficiency is comparable, which is why Amazon keeps expanding here.
For Amazon sellers, this means your inventory stored in Poland is automatically positioned to serve the fastest-growing e-commerce markets in Europe.
Step-by-Step: Setting Up Your Amazon FBA Company in Poland
Step 1: Form Your Polish Company (Sp. z o.o.)
You need a Polish sp. z o.o. (limited liability company). This is the standard structure for Amazon sellers — it provides limited liability, 9% CIT, and full EU credibility.
Fastest path: ready-made company. A pre-registered sp. z o.o. with VAT EU and EORI already active. Transfer takes 2–5 days. Your company is operational immediately — no waiting weeks for registrations.
Alternative: new company via S24 (online registration with e-signature) or notarial route. Cheaper, but add 3–6 weeks for VAT and EORI applications. For Amazon sellers who need to start selling quickly, the ready-made option is almost always the right choice. See our detailed comparison.
Formation packages start at €2,200. See full package details and pricing.
Step 2: VAT EU (VIES) Registration
VAT registration is non-negotiable for Amazon FBA sellers. Without it, you cannot:
- Issue VAT invoices to B2B customers
- Reclaim input VAT on inventory purchases and imports
- Appear in the VIES system (required by Amazon for seller verification)
- Participate in intra-Community transactions
With a ready-made company from LEXCARTA, VAT EU is already active and remains active after the ownership transfer. For new companies, VAT registration takes 1–2 weeks via a separate application to the tax office.
Important: You do not need a Polish bank account for VAT registration. However, if you expect regular VAT refunds — common for Amazon sellers who import inventory with significant input VAT — the tax office requires a Polish bank account to process refund payments.
Step 3: EORI Registration
EORI (Economic Operators Registration and Identification) is required for all customs operations — importing goods into the EU. If you source products from China, Turkey, India, or anywhere outside the EU, you need EORI to clear customs.
Without EORI: shipments are held at the border, goods cannot be released, and your Amazon inventory pipeline stops.
With a ready-made company, EORI is already registered. For new companies, registration takes 1–2 weeks through the customs authority.
Step 4: Amazon Seller Central Account
With your Polish sp. z o.o., VAT number, and EORI in hand, you can create your Amazon Seller Central account. Amazon requires:
- Company registration documents (KRS extract)
- VAT number (verified in VIES)
- Bank account or payment service details
- Identity documents of the beneficial owner
- Credit card for seller fees
A unified EU seller account gives you access to all European Amazon marketplaces — Amazon.de, Amazon.fr, Amazon.it, Amazon.es, Amazon.pl, Amazon.nl, Amazon.se, Amazon.be, and Amazon.ie — from a single account.
Note: We provide all corporate documentation formatted for Amazon’s onboarding process. Account creation itself is handled by you or your marketplace agent. If you need a specialized e-commerce agent, we can provide a referral. Full details on our Amazon seller page.
Step 5: Choose Your Fulfillment Model
Amazon offers several fulfillment options in Europe. Understanding them is critical for your VAT structure:
Pan-European FBA
Amazon distributes your inventory across fulfillment centers in Germany, France, Italy, Spain, and Poland based on demand — at no additional distribution cost. Your products become Prime-eligible in each country. To enable it, you must provide VAT registration numbers in at least two of these countries, or use the Call-off Stock (COS) mechanism.
VAT implication: If Amazon stores your inventory in multiple countries, you may need local VAT registrations in each storage country. This is the trade-off for wider Prime coverage.
European Fulfillment Network (EFN)
You keep inventory in one country (e.g. Poland) and Amazon fulfills cross-border orders from that single location. Simpler VAT structure — you only need Polish VAT — but customers in other countries may experience longer delivery times and you pay cross-border fulfillment fees.
Multi-Country Inventory (MCI)
You choose specific countries for inventory placement. More control than Pan-European FBA, but requires VAT registration in each selected country.
Our recommendation for new sellers: Start with EFN from Poland (single VAT registration, simplest compliance). Once sales grow and you understand demand patterns, consider upgrading to Pan-European FBA with additional VAT registrations. We advise on the most tax-efficient structure for your specific situation.
Step 6: OSS Registration (One Stop Shop)
If you sell B2C across EU borders and your cross-border sales exceed €10,000 annually, you need OSS. This allows you to report VAT for all EU countries through a single Polish registration — instead of filing separately in each country where you have customers.
OSS is included in our Premium package (€3,000) or available as a separate service.
Step 7: GPSR Compliance (Responsible Person)
Since December 2024, the EU General Product Safety Regulation (GPSR) requires all consumer products sold in the EU to have a designated Responsible Person with an EU address. This applies to all Amazon sellers — not just EU-based ones.
Your Polish sp. z o.o. can serve as the Responsible Person, fulfilling this requirement for all EU marketplaces. Without it, Amazon may restrict or remove your listings.
For technical product compliance (risk assessments, technical documentation, labeling), we recommend working with a specialized compliance provider. We can refer you to trusted partners. Details on our Amazon seller page.
Complete Timeline: From Zero to Selling
| Step | Ready-Made Company | New Company (S24) |
|---|---|---|
| Company formation | Day 1–5 | Day 1–7 |
| VAT EU registration | Already active | Day 7–21 |
| EORI registration | Already active | Day 7–21 |
| CRBR (UBO) filing | Day 1–5 (we handle) | Day 7–14 (we handle) |
| Bank account | Day 5–30 (documentation ready) | Day 14–90 |
| Amazon Seller Central setup | Day 5–10 | Day 21–30 |
| First listing live | Week 2–3 | Week 5–8 |
With a ready-made company, most sellers have their first Amazon listing live within 2–3 weeks. With a new company, expect 5–8 weeks due to VAT and EORI waiting periods.
VAT for Amazon FBA Sellers: What You Need to Know
VAT is the most complex part of running an Amazon FBA business in Europe. Here’s what matters:
Polish VAT Rate
Standard rate: 23%. Reduced rates apply to certain product categories (8% and 5%). Your monthly VAT return (JPK_V7) must reconcile with your Amazon Seller Central reports.
Input VAT Recovery
As a VAT-registered Polish company, you can reclaim input VAT on inventory purchases, shipping costs, Amazon fees, and business expenses. This is a major cash flow advantage — especially for sellers importing large inventory volumes. Remember: VAT refunds require a Polish bank account.
Multi-Country VAT
If Amazon stores your inventory in multiple countries (Pan-European FBA), you need VAT registration in each storage country. This means separate filings in Germany, France, Italy, Spain — wherever your goods are held. We can coordinate multi-country VAT registrations through our partner network, or advise on structures that minimize this obligation.
KSeF E-Invoicing (from 2026)
Poland is implementing mandatory e-invoicing through KSeF (Krajowy System e-Faktur). From April 2026, all VAT invoices must be issued through the government platform. This applies to Amazon FBA sellers with Polish VAT registration. Our accounting packages include KSeF-ready setup. See our compliance program.
Importing Goods: From China to Amazon Poland
The typical supply chain for Amazon FBA sellers using a Polish company:
- Source products from manufacturer (China, Turkey, India, etc.)
- Ship to EU — sea freight to Gdańsk/Gdynia or air freight to Warsaw
- Clear customs using your Polish EORI number — import duties and VAT paid
- Send to Amazon FBA — ship from customs warehouse to Amazon fulfillment center in Poland
- Amazon distributes — if using Pan-European FBA, Amazon moves inventory across EU as needed
Your Polish company is the importer of record. All customs documentation, import duties, and import VAT are processed through your entity. The import VAT becomes input VAT that you reclaim on your monthly return — making the effective cost of import VAT zero (cash flow timing aside).
Poland’s ports in Gdańsk and Gdynia handle significant container traffic from Asia — and costs are lower than Rotterdam or Hamburg for many routes. For detailed setup of import/export operations, see our import and export company guide.
Ongoing Compliance for Amazon FBA Sellers
Running an Amazon FBA company in Poland involves regular compliance obligations:
Monthly
- Bookkeeping — reconciling Amazon settlements with accounting records
- VAT return (JPK_V7) — filed monthly to the Polish tax office
- OSS filing — if registered, quarterly filing covering all EU B2C sales
Annual
- Financial statements filed with KRS
- Corporate resolutions (profit distribution, approval of accounts)
- CRBR updates — within 14 days of any change in beneficial ownership
Typical accounting costs for an active Amazon FBA seller: €200–400/month, depending on transaction volume and number of VAT registrations.
Our Premium package (€3,000) includes 6 months of accounting and VAT reporting — giving you a smooth start without additional costs. See package comparison.
Beyond Amazon: Multi-Marketplace Strategy
Your Polish sp. z o.o. is not limited to Amazon. The same EU entity works across all marketplaces:
- Amazon — all EU marketplaces (DE, FR, IT, ES, PL, NL, SE, BE, IE)
- Allegro — Poland’s largest marketplace (60% domestic market share), 20+ million active buyers
- TikTok Shop — requires EU entity and EU address since 2024
- Shopify / WooCommerce — your own D2C store with EU legal compliance
- eBay — EU seller account with Polish entity
- Kaufland / Cdiscount / Bol.com — expanding into niche EU marketplaces
One company, one VAT registration, access to all platforms. For sellers already on Amazon, adding Allegro is particularly attractive — it’s a massive market with less competition from Chinese sellers than Amazon.
Frequently Asked Questions
Do I need an EU company to sell on Amazon Europe?
In most practical terms, yes. Amazon increasingly requires a verified EU business entity for FBA inventory storage, VAT compliance, GPSR Responsible Person designation, and access to Pan-European fulfillment programs. While technically possible to sell as a non-EU entity, you face significant limitations — including inability to store inventory in EU warehouses, restricted access to Prime programs, and growing compliance barriers.
How much does it cost to set up an Amazon FBA company in Poland?
Company formation from €2,200 (Structured — includes company, VAT, EORI, registered address) or €3,000 (Premium — adds 6 months accounting, OSS, dedicated manager). Optional: qualified e-signature +€350. Ongoing accounting: €200–400/month. These are fixed prices — no hourly billing, no hidden fees. Full pricing details.
Can I manage everything remotely?
Yes. Company formation, VAT registration, EORI, and ongoing compliance are handled 100% remotely by our team. You never need to visit Poland. Marketplace account creation (Amazon Seller Central) is managed by you directly. If you need a bank account at a traditional Polish bank, most require a one-time personal visit — but fintech alternatives like Wise Business work fully remotely.
How quickly can I start selling on Amazon?
With a ready-made company (VAT and EORI already active): first listing live in 2–3 weeks. With a new company registration: 5–8 weeks due to VAT/EORI processing. The ready-made route is what most Amazon sellers choose for exactly this reason.
Do I need VAT registration in every EU country?
Only if you store inventory there (e.g. through Pan-European FBA). If you use EFN (European Fulfillment Network) with inventory only in Poland, you need only Polish VAT. For B2C cross-border sales, OSS covers all EU countries through a single registration. We advise on the most efficient structure for your specific fulfillment model.
What is GPSR and how does my Polish company help?
GPSR (General Product Safety Regulation) requires a Responsible Person with an EU address for all consumer products sold in the EU since December 2024. Your Polish sp. z o.o. can serve as the Responsible Person — fulfilling this requirement across all EU marketplaces and preventing listing restrictions.
Can my Polish company act as Importer of Record?
Yes. With an EORI number, your Polish sp. z o.o. is the importer of record for goods entering the EU. You clear customs, pay import duties and VAT, and reclaim the import VAT on your monthly return. Poland’s ports (Gdańsk, Gdynia) offer competitive shipping routes from Asia.
What about selling on Amazon US from Poland?
Your Polish company can open an Amazon NA seller account and sell on Amazon.com, .ca, and .mx. However, for US-focused FBA operations, many sellers prefer a separate US LLC for tax and logistics efficiency. We can advise on dual-entity structures if you plan to sell in both EU and US markets.
Ready to Launch Your Amazon FBA Business in Europe?
We build the legal and tax infrastructure — company, VAT, EORI, compliance. You manage your products and marketplace accounts.
From €2,200 — EU company with active VAT and EORI, operational in days.
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